CEU Pre-Approval

Professional Development Application_Alaska Chapter
Prof Development App Alaska Chapter 7-17[...]
Microsoft Word document [65.0 KB]

PROFESSIONAL DEVELOPMENT APPLICATION FORM

Revised 07/17

Dear Provider of Professional Development:

The National Association of Social Workers – Alaska Chapter (NASW-Alaska) has developed a procedure to approve programs for educational contact hours.  Such approval will be valuable in attracting social workers desiring state licensing renewal to your professional development programs and is mandatory in the Alaska Licensure Statute.  Attached is our application form.  Please complete each section of the application as indicated and be sure to attach all documentation necessary for the reviewers.  Any missing documentation will result in the delay of processing.  When the review process is completed, NASW-Alaska will contact you in writing.  If your event is approved, we will provide you with an official Certificate of Approval containing the approval number for your event.  We look forward to helping you provide a professional development program that best meets the needs of discerning social workers.   If you have any questions, please call the Chapter office at 573-635-6965.

Program Eligibility

NASW-Alaska will approve programs that offer continuing education of relevance to social workers and are taught by qualified personnel.  Application for continuing education approval must be made by the sponsoring organization, not by individual participants.  A social worker must serve as a consultant or member of the planning committee.  Program facilities must be ADA-accessible and ethical standards must be maintained.

The following program elements will be reviewed:

  • Content and/or subject matter to be covered
  • Program objectives/anticipated learning outcomes
  • Instructor qualifications/credentials

If your presenter does not appear to have the appropriate undergraduate or graduate education, credentials, training and/or experience in the content area of your professional development activity, the NASW-Alaska reviewing committee may return the application for further documentation.  NASW-Alaska reserves the right to seek expert advice and relevant information from other external sources when reviewing a presenter’s qualifications, provided that such advice is kept confidential by the organization and that there is no possible conflict of interest. 

If the activity for which approval is requested is for agency employees, i.e., if it is staff development, the application must be for appropriate educational experience rather than focusing on agency procedures.

Supervisory sessions or activities, even if purchased outside the place of employment, will not be approved as continuing education credits.   Supervision is considered elsewhere in the Alaska licensure rules.  Instruction on how to supervise is an appropriate professional development activity.  However, it will not be approved as part of an internal staff development activity.

Applications will be denied if they conflict with the NASW Code of Ethics or appear to be solicitations.

Approval does not extend to licensure examination preparation courses. 

Level of Practice:

NASW-Alaska will assign a level of practice to your continuing education event based on the information and objectives you provide on this application. Any prerequisites should be clearly identified by the provider. Skill level categories include Bachelors, Masters Advanced and Clinical.  This identifies the intended audience and ensures licensed social workers are obtaining the appropriate level of requirements for their licensure renewal. 

Social Work Standards

Providers must agree to adhere to the NASW Standards for Continuing Professional Education and uphold the NASW Code of Ethics. These documents may be found on the NASW website.

NASW Standards for Continuing Professional Education:

www.socialworkers.org/practice/standards/cont_professional_ed.asp

NASW Code of Ethics:

www.socialworkers.org/pubs/code/code.asp

Registration and Attendance

NASW-Alaska requires evidence that the provider has an established system of monitoring attendance, such as sign-in sheets.    Providers must include a sample of the monitoring system such as a sample sign-in sheet.  NASW-Alaska will provide an example sign-in sheet upon request.  Participants must show picture ID and sign in at beginning of each day of the event The names, addresses and attendance forms of all participants are to be forwarded to NASW-Alaska within 60 days of the completion of the event. Failure to do so may result in a delay of approval or denial for future events.  All attendance records should be kept for five years.  NASW-Alaska reserves the right to randomly audit attendance records or evaluations of the sponsoring organization.  Provider agrees to provide any records requested in writing for NASW-Alaska within 30 business days from the date of the request.  NASW-Alaska reserves the right to audit the registration process and monitor adherence of all professional development application rules and regulations by randomly attending approved events. 

Continuing Education Contact hours

Providers must indicate the number of instructional hours based upon the schedule and program format.  They must identify the clock times along with the objectives and content for each time period. One contact hour is awarded for each 50 minutes of instruction.  Time devoted to announcements, welcoming speeches, scheduled coffee breaks, lunch and other social events is not included in the number of hours considered.  In the event there is an educational program connected with a meal function, time spent eating is not included, but there may be credit for the education portion of that time.  The final number of contact hours awarded is determined by NASW-Alaska.

NASW-Alaska does not approve professional development programs/activities which:

            a. Exceed 40 contact hours;

            b. Extend over more than a ninety-day period.

Request for approval of programs fitting these two categories should be made to a school of social work or a department of social work in a CSWE accredited university or college.

Evaluations

Programs must provide a means for participants to evaluate the degree to which the stated educational objectives were met.  An example of this evaluation tool must accompany all applications.  Evaluation forms, or a summary of them, must be submitted to NASW-Alaska within 60 days of the completion of the event.  Failure to do so may result in a delay of approval or denial for future events.  In the upper left hand corner, Evaluation forms must have the approved certificate number from NASW-Alaska Chapter and the number of contact hours awarded to the program. 

Certificates

The providers must indicate what type of attendance certificate the participants will receive upon completion of a program.  If providers choose to distribute their own attendance certificate, a copy or example of that certificate must accompany the completed application.  All certificates must contain the following:

This program has been approved by the National Association of Social Workers – Alaska Chapter for ___ social work contact hours per approval certificate #________. 

Upon successful completion of the objectives of the continuing education event, all attendees must be awarded a certificate.  The names and addresses of those receiving certificates must be forwarded to NASW-Alaska within 60 days of the completion of the program.  NASW-Alaska maintains a record of all contact hours awarded for five years.  Cumulative records for each individual will be available and will be issued as an official statement or transcript upon the request of the participant. 

Advertising

If timing and space permit, NASW-Alaska will provide a free CE E-Blast Listing in our monthly internal member e-mail notice of continuing education programs, a calendar entry of your program in the quarterly newspaper as well as a calendar entry on the NASW-Alaska website at http://www.naswak.org under Continuing Education, Other Approved Programs.  For an additional charge, we will also post your event on our Facebook page and/or Twitter page.  See the fees section for those costs.  Posting will include the name of the program, date of the program and a link to the Other Approved Continuing Education Programs calendar listing.

For additional opportunities, address labels for the NASW-Alaska membership may be rented for your own advertising purposes.  You may either purchase labels for the full state or a portion of the state.  For more information, visit the Label Agreement posted on our website at: http://www.naswak.org/prof-info/ under Contracts.


Grievances

Providers must submit a description of their policies and procedures for responding to all complaints and grievances, e.g. refund requests, complaints about content or presenter, etc.  All written complaints received by NASW-Alaska will be investigated.  When appropriate, NASW-Alaska will notify the provider in writing of the complaint and request a response within 20 business days.  The complainant’s name may be kept confidential.

Denial

If a requirement has not been met or completed, NASW-Alaska will contact the applicant as soon as possible to notify them of any issues hindering the approval of an application.  The NASW-Alaska staff will make every effort to allow changes or adaptations to the application to comply with the criteria of approval.  The Chapter Executive Director may review applications requiring additional information or examination.  Denial is at the discretion of the NASW-Alaska Chapter Professional Development Coordinator and/or the Executive Director.  Application fees remain non-refundable if the application is denied.

Guidelines

NASW-Alaska is pleased to join with you in the approval process designed to support quality continuing education learning for social workers in Alaska.  Observing the information below will aid you in obtaining speedy approval of your professional development activities.

All applications must be typed.  Handwritten applications will not be accepted. Applications may be copied from our website at http://www.naswak.org and pasted into a word processing program or an electronic copy of the application may be e-mailed to you upon request.  All questions must be answered.  If you are unable to answer a question, use N/A for Not Applicable.  Incomplete applications will be returned for further documentation.  It is the responsibility of the sponsoring organization to verify they are completing the most current application.  The most current application will appear on the NASW-Alaska website at http://www.naswak.org.

Applications must be submitted at least 30 business days prior to the program date to assure timely approval by NASW-Alaska.  Providers with printing deadlines should submit applications 30 business days in advance of their printing deadline.  Those applications received at least 30 business days in advance of the program date will receive notification of their review results prior to the event unless the provider has failed to submit any of the required documentation or further supporting information has been requested by NASW-Alaska.  Submissions received less than 30 business days prior to the program date will incur a rush-processing fee of $50.00.  NASW-Alaska will make every effort to complete the review process of late submissions by the program date. We will not approve applications retroactively.  All fees will be forfeited if the applicant withdraws from the approval process once it has begun.  NASW-Alaska Chapter’s name may not be used on any organization or agency’s material for continuing education until the program is approved or has been acknowledged for receipt of by the chapter office.  Violation of this requirement will result in legal action.     

 

If the program is approved, your event material may use any of the following phrases:

“Contact hours approved by NASW-Alaska Chapter”

“This program has been approved for #____ Contact hours by NASW-Alaska Chapter, and may be used to meet continuing education requirements for Social Work Licensure/Certification renewal.”

If your program has been received and acknowledged by NASW-Alaska Chapter and is pending approval, your event material may use the following phrase:

“Application has been submitted to the NASW-Alaska Chapter and is pending for pre-approval of Social Work contact hours.”

Any questions from the reviewer(s) may be addressed to the contact person of the sponsoring organization or the social worker who is listed as part of the planning for professional development activity.

Original & Re-Submissions of Continuing Education Program Titles

The continuing education program certificate and approval number are valid only for the date(s)/location(s) listed on the application at the time of submission. There is no limit as to the number of dates/locations that can be listed on the original submission; however, all dates must fall within a six-month time frame.  For example, if the first program date on the original submission is January 1, 2014, the dates/locations that can be listed on the original submission application must fall between January 1, 2014 and July 1, 2014. Each date listed on the original submission must have corresponding location information, including hotel or convention center, city, and state.  If the sponsoring organization needs to re-submit an identical continuing education program for a date/location not listed on the original submission or a date/location that falls outside of six months after the original program date, then the sponsoring organization may designate the application as a re-submission and pay the appropriate fees for this category.  This re-submission does not guarantee approval.  Further, the re-submission category only applies to applications that have not undergone any alterations from the original application submitted to NASW-Alaska Chapter, with the exception of date and location.  Changes to the application will disqualify the continuing education program from being considered as a re-submission and will be re-categorized as an original submission. 

Fees

One-Day Events:

$150.00 per workshop title for Non-Profit organizations-original submission
$125.00 per workshop title for Non-Profit organizations-re-submission

 

$225.00 per workshop title for Profit organizations-original submission

$200.00 per workshop title for Profit organizations-re-submission

Conferences or Events Extending Two or More Days:

$200.00 per workshop title for Non-Profit organizations-original submission

$150.00 per workshop title for Non-Profit organizations-re-submission

$300.00 per workshop title for Profit organizations-original submission
$275.00 per workshop title for Profit organizations-re-submission

Social Media Advertisement:  (Posting will include the name of the program, date of the program and a link to the Other Approved Continuing Education Programs calendar listing.)

$15.00 per event title for Twitter posting

$35.00 per event title for Facebook posting

Rush Processing:

$50.00 for applications submitted less than 30 business days prior to the event

Other services:

$3.00--replacement photocopies of your official approval certificate from NASW-Alaska

$10.00--Official replacement certificate with embossment

$10.00--per certificate for each participant’s certificate processed and mailed by NASW-Alaska

All fees are non-refundable.  The provider must complete payment information at the end of the application.  Non-profit organizations must submit a letter verifying non-profit status.

Where To Find Us:

National Association of Social Workers - Alaska Chapter

 

Mailing address:

PO Box 2043

Jefferson City, MO 65102

 

Phone: +1 907 332-6279

 

Fax: +1 573 635 6728

 

Office Hours:

Please call between 0600 and 1300 AKST.

 

Please see Special Announcement from Board

Board of Directors

The next meeting of the Board of Directors is TBD.  Please click the link below to contact your regional representatives for details on how to participate.

http://naswak.org/about-us/leadership/

Licensing Board

The next Licensing Board meeting is on Tuesday, May 23, 2017 by teleconference 907.465.2551. Originating at SOB, 333 Willoughby Ave, 9th Floor, Conf Room C, Juneau.  

Call the listed number above for more information before 4pm on May 22.

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